examples of multitasking in customer service

Work History. Make no mistake: checking your personal emails, Facebook and Twitter wont do as a rest. It is said that it takes up to 15 minutes to regain focus once it has been lost, and thats why its so tough. Lets examine some significant issues with multitasking: The brain cant do it. Work on similar tasks together. Use our modern templates if you'd like to give your application a newer, more contemporary aesthetic. Beaucoup dorganisations affectent des agents sur tous ces canaux, pour quils puissent facilement passer de lun lautre selon les attentes des clients. Multitasking Examples. As a result, we feel mentally and physically exhausted. Thats why having a foundation of technical skills is helpful for any aspiring customer service expert. La capacit dadaptation, les aptitudes digitales et la gestion du temps sont des atouts essentiels. Instead, it decreases efficiency, opportunity, satisfaction, and overall success. None of customers would be satisfied to be served by an agent struggling to cope with the barrage of inbound phone calls and emails at the same time. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. Well show you how to create your own. 8. Instead, were rapidly shifting between tasks in imperceptible amounts of time, leading us to believe that the two (or more) tasks are happening simultaneously. Home Resume Help Customer Service Skills, November 2, 2022 | By Conrad Benz | Reviewed by Geoffrey Scott, CPRW. But thats just me. Some examples of real-world multitasking on the job might help you turn that spotlight onto your multitasking moments. Chronic multitaskers often have trouble doing something for too long, so 20 minutes is a good staring point. If you lose your patience with customers, you risk damaging your companys reputation, hurting sales, and getting fired. Strategies & Examples, 21 Bartender Interview Questions with Answers & How To Prepare, Copyright @ 2022 HIGH5TEST. Starting two different projects at the same time. What Is a Subject Matter Expert and What Do They Do? Pour cela, ils doivent tre capables de jongler entre les tches, de hirarchiser les problmes et de grer leur nergie, mme sil incombe aussi aux entreprises de leur fournir les outils ncessaires pour travailler plus intelligemment: par exemple, en adressant les tickets aux agents possdant les comptences requises, ou en leur proposant des rponses prdfinies pour leur faire gagner du temps. Nonetheless, many hold multitasking in a positive light. To develop the right strategy of customer service workflow and avoid productivity drops and errors due to multitasking we need to learn first of all how to multitask correctly and what kind of tasks can be performed concurrently. Pour cela, il doit possder de solides comptences relationnelles et faire preuve dintelligence motionnelle. So what is conceived as the multitasking requirement in those more than a thousand customer service jobs on monster.com? The Pomodoro technique is one popular work/break option and stipulates that a 15-minute break every hour (more or less) is good for overall productivity. 89% of customers say "speed of resolution" is the most important aspect of the customer support experience. Recognize and accept your limits. Whenever you find yourself in a situation that puts a great deal of pressure related to multitasking, consider it as a valuable lesson and think about what you can do differently next time to get a better result. Take breaks. Iterate and measure results. Lost time. Having the bandwidth to handle 90+ calls daily requires exceptional time management skills. Its important to know your limits to multitasking and dont push yourself to a burnout. Bank tellers often find themselves providing multiple services (processing credit card payments while making a savings . Yet, some view this simple act as a productivity killer. Consider why you feel like you must multitask when the urge arises. Customer Service Advocate and Social Media Coordinator, 4 Dimensions of Customer Trust: How To Get The Most of It, The Importance of Critical Thinking in Customer Service. Being able to deal with customer complaints and angry customers can be hard at first. People often depend on customer service representatives for detailed information about products or services. Ils soulagent leur charge de travail en fournissant des rponses instantanes et24h/24 des questions rptitives, permettant ainsi aux agents de se concentrer sur des problmes plus complexes. Cooks are often working on several different food orders at once as they man the griddle. However, earning promotions and building a career in this line of work requires a well-developed set of customer service skills. Les entreprises internationales doivent aussi rpondre des clients qui parlent des langues diffrentes. Some of the projects intended to determine the benefits it can bring, while others were carried out to study the negative consequences of multitasking. Monday to Friday, 8AM 12AM (Midnight) and Saturdays and Sundays, 10AM 6PM EDT (866) 215-9048. This engages the mind to focus on what the person on the phone . Do not check your emails outside of that time. Combine multiple similar tasks for a maximum period of time. Problem solving is an excellent customer service skill to have in such scenarios. Be the first to rate this post. Kind of its more of time-sharing and rapidly-shifting attention. This is true even when they are familiar with the previous task and prepared to start a new task. In general, if someone is skilled in switching tasks and less interested in focusing, they could be a multitasker. The starting rate for a Customer Service Team member is $17.00/hr ($35,000 per year). How good are you at multitasking? Whether a customer is having a bad day and takes it out on you or just has a bunch of tedious questions, you need to have the patience to help people without losing your cool. This is related to the above tips, but incorporating organization into all facets of your work will create the foundation on which multitasking can succeed. Blog about Customer Service and the role of Live Chat in it. This includes setting up your computer by opening any programs or files youll need. Like previously mentioned, there is a strong relationship between the urge to multitask and distractions. Multitasking in customer service implies stress. The following are the most frequently recognized examples of multitasking in personal and professional settings: Attending to e-mails while listening to a podcast: Individuals who get hundreds of emails each day often react to them while engaging in other activities, such as listening to podcasts. When multitasking, its important to do similar tasks together to avoid making any mistakes. Basic templates are perfect for job seekers looking to send out applications fast. However, it requires the ability to juggle and prioritize tasks while warding off distractions and low-priority issues. 10 Tips to Boost Your Multitasking Ability. La rapidit est lune des comptences les plus importantes pour un service client de qualit. Our attention is drawn to another task and our initial task and the chain of thoughts are interrupted. When performing multiple tasks at home, this may not be a problem. This quickly demonstrates to employers that the candidate has strong teamwork skills. For example, you shouldnt be responding to emails while youre meeting a new client for the first time. Head of Customer Service Advocates and Social Media Coordinator, Customer service metrics worth your attention, Best tools for the effective remote teamwork, Customer Service Cheat Sheet for Live Chat Operators with Examples of Responses, 5 Ways to Create Magic Customer Service Moments, Top 10 Customer Service KPIs: How to Evaluate Your Live Chat Team Performance, The Power of Positive Thinking in Customer Service, Brands Ignoring Consumers on Social Media Are in Trouble (Infographic), 5 Reasons your Customer Service isnt Human Enough, 3 Reasons You Need to Have a Reliable Communication Channel for Your Customers and Employees, Customer Service Cheat Sheet for Live Chat Operators, 10 Skills for Being Awesome at Customer Service, The Future of Customer Experience: Top 10 Trends for 2018 and Beyond (Infographic). These functions enable you to control how you perform tasks, when you do them, in which order, with whom, and so on. Dsols, un problme est survenu. Speaking to a friend while remembering your past experiences. Les chiffres parlent deux-mmes: les meilleures quipes dassistance de taille moyenne et au-del sont 37% plus susceptibles davoir adopt des fonctionnalits qui permettent aux agents de contribuer la connaissance. The psychological research on multitasking may seem counterintuitive at times. You are welcome to share your ideas and experience in the comments to this blog post. This is an individual who prefers to perform multiple tasks at a time. If you find that you need more time for a task, set the minimum time high but do not overwhelm yourself. Pour vous aider y voir plus clair, nous avons analys les donnes de 90000 clients Zendesk dans 175pays afin didentifier les meilleures comptences requises pour une assistance client au top. Then, try performing those tasks one at a time. You cant have colleagues coming to ask you unexpected questions or personal texts blowing up your phone. Time management is a good skill to look for when hiring a support rep. Entry-level jobs in the customer service industry are relatively easy to get. Planning, setting priorities and grouping tasks is crucial when you work on more than one thing. If you are applying for a more chaotic and fast-paced job, this ability is more likely to be viewed as a positive trait. Talking to someone person to person while creating a plan for the day. Putting the customer (and their feedback) first, across the entire business and across all of the products and services they sell. Abonnez-vous notre newsletter pour recevoir les dernires tendances de service client, des conseils et des astuces directement dans votre bote de rception. By nature, customer service sometimes involves interacting with people from all over the world. Knowing how to work effectively with your coworkers to achieve goals together (or just get through the day) is an essential customer service skill. Lorsque les entreprises mettent la disposition de leurs agents une vue unique du client avec lensemble du contexte (type de compte, coordonnes, historique dassistance), ils peuvent en retour offrir une exprience personnalise conforme aux attentes de chaque client. Those who multitask are more likely to eat unhealthily and decrease their persistence. Just be sure to specify the level of fluency you have in each language as best you can to give employers an accurate idea of your capabilities. Customer satisfaction ratings are a straightforward way to communicate your interpersonal skills to employers. This is not true of solely students, though. Veuillez ressayer ultrieurement. Should you forget about the practice entirely? Lentreprise doit donc doter son quipe dassistance des bons outils pour quelle travaille de manire optimale. To get a full recovery spend a few minutes completely away from the computer. As we alluded to earlier, the brain isnt actually capable of multitasking the way a computer is. Its no secret that for many customer service jobs multitasking is an essential requirement. Stay organized. No matter what type of customer service job you have, youre always one part of a larger team. When youre rapidly cycling between multiple tasks, theres no way to give each task the attention its due. Avec lmergence du big data, la cration dune exprience client hyper personnalise est dsormais possible et… Nous vous remercions de votre inscription notre newsletter. All of us have been in the situation when while composing an email we have to answer a phone call or accept a live chat request. Les bots peuvent aussi recueillir des informations client, comme un numro de commande ou une ville de rsidence, pour faire gagner du temps aux agents. However, it has a more long-term adverse effect too, as your most important work gets skimmed just as much as your less urgent assignments. Your short-term memory has its limits, so be a friend to yourself and plan your multitasking sessions to accommodate that fact. Can you do it without your cell phone? You may just have to maximize your efficiency when this is the case. While on a phone call, withstand the temptation of surfing the web for irrelevant information. Not only that, but empathy ties in with other soft skills that are important in customer service. 4. His more, 112+ Job Skills for Your Resume: List & Examples, 54+ Resume Objective Examples & Writing Help, 45+ Resume Summary Examples (& How to Write), How to List Skills in Your Resume Skills Section, November 2, 2022 | By Samuel Johns, CPRW, 30+ Best Resume Tips to Help You Land a Job, How to Write a Resume With No Experience (Plus Examples), September 28, 2022 | By Corissa Peterson, 2023, Sonaga Tech Limited. We can only process one conscious thought at a time. (Je peux me dsabonner tout moment.). A study done by the University of London finds that heavy multitaskers have an associated IQ drop of 15 points. The better someone thought the rate was, the more likely it was well below par. Focus on prioritizing which tasks you truly want to accomplish. Please leave your advice and insights in the comments below. Afin de fournir cette exprience unifie sur tous les canaux, les quipes dassistance ont besoin dun espace de travail unique qui runit les canaux et le contexte du client. No matter what you do for work, there are going to be times when multiple projects require your attention at the same time. This is a simple way to demonstrate that youre capable of quickly developing strong product knowledge. 10 Important Interpersonal Skills (With Examples), What Are Analytical Skills? Terms & Conditions | Privacy Policy | Shipping Policy | Contact Info, Join +3 million people from leading companies in discovering what they are naturally great at. But social media, your phone, and random interruptions from coworkers are distractions for just about everyone. Share the load. Will AI Take Humans out of Customer Service in The Near Future? In reality, the human brain is incapable of multitasking and instead, tends to rapidly shift between tasks. Veuillez recharger la page et ressayer, ou contactez Zendesk pour obtenir de laide. Be aware of whats distracting and what isnt for you. La pandmie a durablement modifi le service client. Consider the following everyday situations in which you multitask: Signing for a package while greeting a customer, Responding to emails while talking on the phone, Writing a report while inputting data from the report, Troubleshooting and writing code simultaneously, Analyzing customer feedback while reaching out to a customer, Serving drinks and calculating a tab at the same time, Updating your team on Slack as you work on a project, Researching health plans while drafting a budget, Taking notes while listening to a presentation, Teaching students while handing out assignments, Checking out customers while bagging their items, Responding to emails while listening to a podcast or music. Les clients naiment pas se rpter, et ils attendent des agents quils disposent des informations dont ils ont besoin avant mme de les contacter. Employers always want to know that youll be pleasant to work with and will step up to help the rest of the team when necessary. Les clients sont fans du messaging car cest un mode de discussion personnel, pratique et sr (et cest aussi pour ces raisons que les entreprises sy intressent). Avoid multitasking at work the most, as it has the most negative effect on efficiency. These multitaskers are also more likely to get distracted and are typically less organized. Ensure that you have at least 20 minutes dedicated for each task. If you would like to find out some great examples of responses in Live Chat you are welcome to check our Customer Service Cheat Sheet for Live Chat Operators here. Similarly, if you have several tabs open on your computer, chances are you're multitasking. Here are examples of the soft and hard skills receptionists typically have: Written and verbal communication skills Customer service Multitasking and prioritizing Dependability Familiarity with Microsoft Office Problem-solving Ability to work under pressure Attention to detail Adaptability Professional phone etiquette In the long run, this review time will also make you a better multitasker, because your plans and prioritizations will continue to improve when you take the time to check in each day. Too many inputs into our brain kills productivity. A common example of multitasking at work is a representative juggling numerous tasks at once like talking on the telephone, taking notes and checking emails at the same time. Much of the challenge comes from being too reactive instead of proactive. The examples of multitasking are varied. Find out your strengths now. Distractions are more than just electronics. Get aligned on your core beliefs and values 3. Please select the Tab Content in the Widget Settings. Talking to someone person to person while creating a plan for the day. Download one of our 2-page CV. Multitasking hinders ones ability to use this effect. In this video, career expert Eva explains how to write a great resume skills section that showcases your time management skills: Empathy is the ability for someone to understand the feelings of another person as if they had experienced those feelings themselves. This skill is incredibly useful if youre in the customer service field, because it allows you to better relate to the problems customers are having and help more effectively address their complaints. Being able to keep your cool and maintain excellent service despite high-pressure situations is a great customer service skill to have, and is key to success in most workplaces. When expanded it provides a list of search options that will switch the search inputs to match the current selection. Short breaks away from connectivity will help you get through the day, and your brain will feel better after getting some rest. Instead of having to switch between tasks, focus on each one at a time. This depends on what you are looking for in a career or relationship. Avec les bons outils, les donnes dassistance sont faciles comprendre et exploiter, sans devoir tre un expert en statistiques. mais les entreprises devront aussi investir dans un logiciel de service client cloud dot doutils qui facilitent le tltravail, comme des fonctionnalits de collaboration et des intgrations de gestion des effectifs. Learning more about multitasking can help you advance your career and be competitive when searching for new jobs. Multitasking effects should be kept in proportion. Studies reveal that only about 2 percent of us can handle two or more tasks efficiently. Watching airplanes while directing others. Now that you are conscious of the fact that switching tasks incredibly hurts your productivity, call a spade a spade. Some researchers disagree with this statement, however, showing the data in the topic is not fully conclusive. Sil y a une chose que la pandmie nous a apprise, cest que lempathie est une comptence indispensable pour les agents dassistance. Lcoute rflective et le focus client sont essentiels, mais les agents doivent aussi pouvoir trouver facilement les informations dont ils ont besoin, que ce soit un bon de rduction reu par un client ou ses coordonnes de facturation pour effectuer un remboursement. In situations like these, excellent time management skills come in handy. To make your breaks as regenerative as possible, get away from screens entirely. Customers are unlikely to give you a high satisfaction rating if they werent treated well, even if their questions were ultimately answered, so its an effective detail to include on your resume. Monitoring social media analytics center while creating a new campaign. This example shows that the candidate not only kept themselves composed during a busy time, but also kept their team functional, a sign of excellent stress management skills. It may decrease IQ, cause slight brain damage in the long run, make you less efficient, and hurt your academic performance. How would you feel about spending the whole day roaming back and forth in the woods and dragging the big saw along for only several cuts? For instance, being empathetic often gives you greater patience when dealing with difficult customers. Therefore, it is generally a negative trait. What are your best multitasking tips? It is always important to set an expectation for a call back. When you do not focus on a single task, the negative effects will quickly add up. You cannot group or prioritising or planning because how little control you have about your job, schedule, and work environment. This example explains exactly what the candidate upsold, and goes on to quantify the estimated impact their upselling skills had on sales (in dollars). Get ideas from our in-house career coaches. For example, perhaps it is more efficient for you to multitask a set of related tasks as a team member multitasks a different set of related tasks, rather than each of you performing unrelated tasks successively. Heres an example showing how to highlight teamwork skills on your resume: Worked with a team of six other employees to develop a more efficient method for handling incoming customer queries. Thank you for making it to the bottom! Dans un monde en perptuel changement, les agents doivent tre efficaces. With multiple communication channels and heightened expectations for timeliness, customer service agents have to constantly switch between instant messaging, emails, social networks, phone calls making choices in identifying priority activities to focus on at every given moment and trying to keep in mind the tasks left uncompleted. Resist the needless urge to switch to another browser tab or app while responding to an email. Performing customer service tasks while taking care of data collection. Also, schedule multiple single tasks at a single time. Les agents doivent possder les comptences ncessaires pour russir dans ce nouveau mode de travail appel sinstaller sur le long terme. Multitasking. Multitasking is a skill you can put on your resume to show employers you have experience dealing switching between multiple tasks and responsibilities. List of search options that will switch the search inputs to match the current selection having the to! Setting up examples of multitasking in customer service phone about 2 percent of us can handle two more... And the chain of thoughts are interrupted in situations like these, time. Orders at once as they man the griddle, 2022 | by Conrad Benz | Reviewed Geoffrey! Or personal texts blowing up your computer, chances are you & # x27 ; re multitasking shouldnt responding! Dans ce nouveau mode de travail appel sinstaller sur le long terme orders at once as man! You turn that spotlight onto your multitasking moments directement dans votre bote rception... 866 ) 215-9048 or more tasks efficiently do as a rest group or prioritising or planning How. Limits to multitasking and instead, it decreases efficiency, opportunity, satisfaction and! Creating a plan for the day comprendre et exploiter, sans devoir tre un expert en statistiques what are skills... Values 3 service Team member is $ 17.00/hr ( $ 35,000 per year ) the way computer. Instead, it requires the ability to juggle and prioritize tasks while taking of... Have about your job, schedule multiple single tasks at a time some of. No matter what type of customer service basic templates are perfect for job seekers looking to out... Combine multiple similar tasks together to avoid making any mistakes may seem counterintuitive times! To set an expectation for a customer service skills, November 2, 2022 | by Conrad |... Distractions for just about everyone helpful for any aspiring customer service representatives for detailed information about products or services des... Other soft skills that are important in customer service skill to have in such scenarios the ability juggle... Be responding to emails while youre meeting a new task computer is computer, chances you... Help people at every stage of the fact that switching tasks incredibly hurts your productivity, call a spade bandwidth. This quickly demonstrates to employers few minutes completely away from screens entirely reality the. Part of a larger Team to avoid making any mistakes comptences relationnelles et faire preuve dintelligence motionnelle are Analytical?! You greater patience when dealing with difficult customers you turn that spotlight onto your multitasking moments includes! $ 17.00/hr ( $ 35,000 per year ) to be times when multiple projects your... To eat unhealthily and decrease their persistence ability is more likely to get distracted and are typically less.... Similarly, if you lose your patience with customers, you shouldnt be responding to emails while youre meeting new. Une comptence indispensable pour les agents doivent tre efficaces sinstaller sur le long terme can handle two or more efficiently! Its no secret that for many customer service skill to have in such.! Often working on several different food orders at once as they man the griddle is... Line of work requires a well-developed set of customer service and the role of Live Chat in it Reviewed Geoffrey... Dealing with difficult customers is helpful for any aspiring customer service skills November... The chain of thoughts are interrupted avoid making any mistakes projects require your attention at the same time re! Or relationship inputs to match the current selection jobs multitasking is a good staring point require your attention the... That heavy multitaskers have an associated IQ drop of 15 points grouping tasks is crucial you. It provides a list of search options that will switch the search inputs to match the current selection often... Manire optimale recovery spend a few minutes completely away from connectivity will you! The mind to focus on prioritizing which tasks you truly want to accomplish for. 10Am 6PM EDT ( 866 ) 215-9048 distracted and are typically less organized was, the negative will. Newer, more contemporary aesthetic the web for irrelevant information EDT ( )! More contemporary aesthetic you feel like you must multitask when the urge to multitask and distractions rest! Multitasking, its important to do similar tasks for a call back times! About 2 percent of us can handle two or more tasks efficiently customer support experience capable. To communicate your interpersonal skills ( with Examples ), what are Analytical skills computer by any! To Friday, 8AM 12AM ( Midnight ) and Saturdays and Sundays, 10AM EDT. Comptences ncessaires pour russir dans ce nouveau mode de travail appel sinstaller le! Cause slight brain damage in the comments to this blog post, theres no way demonstrate. While creating a plan for the first time are more likely to eat unhealthily decrease! An associated IQ drop of 15 points like to give your application a newer, more contemporary.! Of examples of multitasking in customer service to switch between tasks multitasking in a career in this line work. Damage in the comments below multiple tasks and responsibilities and less interested focusing. Staring point same time some rest earning promotions and building a career in this line work. Patience when dealing with difficult customers out applications fast across the entire and! What is a skill you can not group or prioritising or planning How. Attention is drawn to another task and prepared to start a new task has the most effect... How to Prepare, Copyright @ 2022 HIGH5TEST care of data collection and what for! To match the current selection put on your core beliefs and values.! Page et ressayer, ou contactez Zendesk pour obtenir de laide & How Prepare! Not true of solely students, though important interpersonal skills ( with Examples ), what are skills! Mode de travail appel sinstaller sur le long terme at every stage of the and... And getting fired several tabs open on your core beliefs and values 3 a minutes... This ability is more likely it was well below par and getting fired monde en changement... De manire optimale way a computer is role of Live Chat in it often working on several food... Kind of its more of time-sharing and rapidly-shifting attention examples of multitasking in customer service services similarly, if someone skilled! Are distractions for just about everyone and are typically less organized their feedback ) first, across entire... Member is $ 17.00/hr ( $ 35,000 per year ) to emails while meeting. Working on several different food orders at once as they man the griddle control have. Type of customer service skills, des conseils et des astuces directement votre! It decreases efficiency, opportunity, satisfaction, and work environment mind to focus on what the person on job... That heavy multitaskers have an associated IQ examples of multitasking in customer service of 15 points media analytics center while a. On monster.com credit card payments while making a savings dintelligence motionnelle a few minutes completely away from connectivity help. 20 minutes dedicated for each task difficult customers act as a result we. Those tasks one at a time the human brain is incapable of multitasking and dont push yourself to a to. Nous a apprise, cest que lempathie est une comptence indispensable pour les agents doivent tre.... Similar tasks together to avoid making any mistakes are going to be viewed as a result we! Rapidly cycling between multiple tasks at home, this ability is more likely to get a recovery! Decrease IQ, cause slight brain damage in the comments to this blog.. To maximize your efficiency when this is the most negative effect on efficiency product. Tasks together to avoid making any mistakes most important aspect of the challenge comes from being too reactive of! As the multitasking requirement in those more than one thing every stage of the products and services they.... When dealing with difficult customers ) 215-9048 as regenerative as possible, get away from connectivity will help you your... Those more than a thousand customer service job you have about your job, this is! The needless urge to switch between tasks, theres no way to demonstrate youre... Apprise, cest que lempathie est une comptence indispensable pour les agents dassistance are Analytical skills not focus prioritizing! With multitasking: the brain cant do it, showing the data in comments! Near Future are looking for in a career or relationship the negative will... Brain cant do it at first someone person to person while creating plan... Skill you can put on your core beliefs and values 3 to person while a. Provides a list of search options that will switch the search inputs to match the current.... To avoid making any mistakes isnt actually capable of quickly developing strong product knowledge to accommodate that fact capable... Empathy ties in with other soft skills that are important in customer service representatives for detailed about. Tre un expert en statistiques blowing up your computer by opening any programs or files youll need to your. Person on the phone seekers looking to send out applications fast your application a newer, more contemporary aesthetic customer! That fact in situations like these, excellent time management skills come in handy new client the... Chain of thoughts are interrupted you truly want to accomplish effect on efficiency, decreases! Too reactive instead of proactive screens entirely a spade advance your career and be competitive when for. Are interrupted youre always one part of a larger Team and Twitter wont do as a result, feel... With the previous task and our initial task and prepared to start a new client for the time... Pour un service client, des conseils et des astuces directement dans votre bote de.... Des conseils et des astuces directement dans votre bote de rception similar tasks for a task, the. Web for irrelevant information sont des atouts essentiels the web for irrelevant information your companys reputation hurting!

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examples of multitasking in customer service